Product
From the first quote to the carrier payment, plus the compliance rules, the built-in detail and what the finance and tax features do and don't do.
How it works
Every step of a load in one place, whether your own truck runs it or a carrier does. Click a step to watch it.
Rate every mode at once: contract lanes, spot market, LTL tariffs, parcel, intermodal and your own fleet.
Offer the load to one carrier or several, log their bids and award the best one.
Assign driver, tractor and trailer. Odigon checks CDL, medical card, hazmat and hours first.
GPS/ELD milestones, geofences, ETA prediction and exceptions, with automatic detention.
Audit the carrier invoice, approve it and record the payment. Payments are totaled for the year-end 1099-NEC list.
Plan smarter: the Route planner suggests fleet trips and carrier bundles for the next days' loads, and puts a load on your trucks only when that's cheaper than a carrier.
Compliance gate
Odigon checks the carrier, the driver and the equipment at every tender and every dispatch, and re-checks carriers with FMCSA every 7 days.
Swipe to see the whole diagram →
Compliance, explained
Clear rules, so your team knows when Odigon decides and when you do.
Hours of service in Odigon is a planning aid; the ELD remains the legal record of duty status.
Built-in detail
Odigon refreshes the U.S. diesel average every Monday and applies your surcharge schedules automatically, so every customer and carrier sees the same math.
Dwell beyond the free time is charged in quarter hours, to the customer and from the carrier.
Drive, window, break and 60/70-hour cycle clocks for every driver, refreshed every minute. A planning aid: your ELD remains the legal record of duty status.
The person who accepts a freight audit can't approve the payment, and no load is paid twice.
Finance and tax
The numbers come straight from the loads you already ran. Odigon prepares them and the export files; your accountant and your filing software take it from there.
Every carrier invoice, single or consolidated, is checked line by line against the agreed charges. Overcharges are disputed before they're paid.
Record the payments you make to carriers (ACH, check, wire, QuickPay) with 24% backup withholding when it applies. For each calendar year Odigon totals Box 1 and Box 4 per carrier, applies the reporting threshold, leaves out exempt corporations, flags carriers without a W-9 and exports a CSV for your tax-filing software or accountant. Odigon records payments but doesn't send money, and it doesn't file 1099s with the IRS or send them to carriers.
Odigon gathers the backup: miles by jurisdiction from ELD/GPS (or planned routes, marked as estimated), fuel purchases with tax paid at the pump, and the tax rates you enter from the IFTA quarterly matrix. It calculates fleet MPG, taxable gallons and tax due or credit by jurisdiction, warns about missing rates or miles without fuel, and exports the return as CSV. You or your preparer file it with your base jurisdiction.
Odigon is not an accounting or tax-filing system. It prepares accurate numbers and export files from your loads; your general ledger, accounts receivable and the filings themselves stay in your accounting system and with your accountant.
See the 1099-NEC detail, box by box1099-NEC export
Finance → 1099-NEC → Export CSV produces one row per paid carrier. Here is exactly what it contains, what Odigon fills on the form, and what your accounting system has to get somewhere else.
TaxYearRecipientTinTypeTinMaskedAddressBox1NonemployeeCompensationBox4FederalWithheldReportableNote| Form field | Odigon provides? | Source / comment |
|---|---|---|
| Calendar year | ✓ Yes | TaxYear. |
| Payer's name, address, phone | ! Partly | Not in the CSV. The name and address exist in Odigon's company record but aren't exported. |
| Payer's TIN (EIN) | ✕ No | Odigon doesn't store your company's EIN. It must come from the accounting system. |
| Recipient's TIN | ! Masked only | Only ***-**-1234 plus the type (EIN or SSN). The full TIN is stored encrypted and is deliberately never exported; the accounting system takes it from its own vendor W-9 record. |
| Recipient's name | ✓ Yes | Recipient: the W-9 legal name, or the carrier's name if no legal name was entered. |
| Street, city, state, ZIP | ✓ Yes, as one field | Address: the remit-to address, or the carrier's address if none. One text field, so it needs splitting for the IRS format. |
| Account number | ✕ No | Optional on the form. The accounting system can use its own vendor ID. |
| 2nd TIN notice | ✕ No | Comes from IRS B-notices, which the accounting system tracks. |
| Box 1 · Nonemployee compensation | ✓ Yes | Sum of carrier payments by date paid in the calendar year. |
| Box 2 · Direct sales of $5,000 or more | ✕ No | Doesn't apply to freight carriers. Leave it blank. |
| Box 3 · Excess golden parachute | ✕ No | Doesn't apply to carriers. |
| Box 4 · Federal income tax withheld | ✓ Yes | Backup-withholding amounts recorded on the payments. |
| Boxes 5–7 · State tax withheld, state / payer's state no., state income | ✕ No | Odigon doesn't track state withholding or the payer's state ID numbers; they come from accounting or payroll. Box 7 is usually equal to box 1 for the recipient's state. |
Odigon prepares the numbers; it doesn't file with the IRS or send forms to carriers. Not tax advice: confirm thresholds and rules with your tax advisor.
See Odigon working with your own lanes, carriers, drivers and loads.